Continuing Education Chair
What is the Purpose
The Guild’s Continuing Education Program presents a series of monthly lectures (October through April) intended to up-date and to augment the education of the Heard Museum’s docents and other Guild members in subjects relating to the American Indians. The Continuing Education Chair is responsible for planning and implementing a continuing education program of lectures. As a service to the community, all Continuing Education lectures are open to the public.
Who is Involved
The Continuing Education Chair is appointed by the Guild President with the assistance of the Museum Education Coordinator.
What are the Tasks
Prepare and submit a budget to the Guild Treasurer.
Select and schedule speakers for the following year’s monthly (October through April) Continuing Education lecture series on American Indian topics. American Indian speakers are preferred.
- Assemble a list of prospective speakers. Sources for possible speakers include:
- Tribal leadership.
- Arizona Humanities Council
- Arizona State University Speakers Program
- Arizona Republic newspaper
- Consult with the Guild Education Coordinator.
- Consult with the Guild Program Chair.
- Contact, invite, and schedule speakers.
Schedule the dates, times, and location of the lectures on the Museum and Guild calendars of events in the early summer.
Submit announcements of up coming speakers, topics, dates, locations, and times in Noticias, Artifacts, and Earth Song.
Consult with the Museum’s Director of Marketing Communications to publicize Continuing Education lectures to the public.
Introduce each speaker on the day of presentation. Ask speakers in advance for biographical information to prepare the introduction and promotional flyers.
Arrange for an honorarium (if any) to be paid by the Guild Treasurer in a timely fashion. Speakers receive different amounts up to a maximum of $150.
Invite the speaker to lunch at the Guild’s expense.
Send a thank you to the speaker following each presentation.
Consult with the Las Guias Attendance Recorder to verify attendance of Las Guias members.
What is the Suggested Time Line
June/July
Assemble a list of prospective speakers.
Meet with Chair of Education Council to review list.
Coordinate with the Guild Program Chair to avoid duplication with Guild meeting speakers.
July
Reserve the Encanto Room for the entire season with the Heard’s Customer Relations Manager.
August
Submit a budget to the Guild Treasurer.
July through September
Invite speakers.
September through May
Submit program notices to Artifacts and Noticias.
- Artifacts deadline is the 22nd Thursday of each month.
- Noticias deadline is the 3rd Thursday of each month.
Contact the speaker on month prior to the engagement to ask if there are any special equipment needs (podium, microphone, screen, projector, tables, etc.)
Notify appropriate staff about those needs.
Arrive an hour early on the presentation day to be sure the room has been set up according to specifications.
Thank the speaker in one of the following ways:
- Thank the Arizona Humanities Council.
- Buy lunch for the speaker.
- Buy the speaker a small gift from the Museum Shop (book, letter opener, etc.).
- Pay the speaker an honorarium of up to $150.
Submit expense vouchers with receipts to the Guild Treasurer for reimbursement.