Guild Field Trips/Tours Chair

What is the Purpose

The Field Trips/Tours Chair is responsible for organizing and/or conducting  trips/tours to places or interest and concern to Guild members.  A Guild Trip is a journey to an event, an interesting site, or a scenic location.  A Guild Tour adds an educational dimension by providing an interpretive “tour guide” for the journey.  Trips/tours are restricted to North America and are limited to Heard Museum members.

Who is Involved

The Guild Field Trips/Tours Chair is appointed by the Guild President with the assistance of the Coordinator of Guild Programs.  The Field Trips Chair works with the Guild Programs Coordinator, the Museum’s Education Services Manager, and other designated Museum staff in planning and organizing trips.  The Field Trips Chair may contract with outside tour guides and/or tour companies to assist in conducting the trips/tours.

What are the Tasks

Explore trip/tour requests and opportunities with Museum staff and members of the Guild.

Investigate the costs and capabilities of various transportation, guiding, and accommodation options for a variety of trip or tour possibilities.

Make the necessary arrangements and negotiate the necessary agreements to organize the selected trip or tour packages.

Publicize all trips and tours to Guild members through Artifacts, the Guild’s web site, and announcements at Guild meetings.

Accept, record, and acknowledge trip and tour registrations.

• each trip/tour has a maximum enrollment and a registration deadline.
• registration fees are sent to the Guild Treasurer and deposited in a special account established for trips and tours.
• payment vouchers for all expenses are submitted to the Guild Treasurer and are paid out of the trips and tours account.

Accompany the registered members on the trip or tour.

What is the Suggested Time Line

The tasks of the Guild Field Trips/Tours Chair are ongoing throughout the year.