Indian Food Chair

What is the Purpose

The Indian Food Chair is responsible for maintaining a booth at the Indian Fair & Market where Indian food items are prepared and served as a fund raising effort, as a service to Fair visitors, and as an addition to the Fair’s festive atmosphere.

Who is Involved

The Chair of Indian Food is an Area Chair selected by the General Foods Chair.  The Indian Food Chair may select from one to three co-chairs to help share the workload.  They, in turn,  recruit 20-30 volunteers to help during the Fair.  They also use the services of contracted Indian cooks to oversee  the Indian food preparation and demonstrate the preparation of Piki Bread..

What are the Tasks

Recruit volunteers to assist from Friday through Sunday with booth set-up, food preparation, serving, and booth cleanup. 

• at least 10 are needed for the meat cutting day.
• there are two shifts of approximately 4 hours each per day.
• between 6 and 8 volunteers are needed per shift.
• at least 1 volunteer is needed per shift to sell Piki Bread.
• volunteers do not need to be Museum or Guild members.

Submit a copy of the volunteer list to the Volunteer Placement Chair for badges to be made.

Consult with the Volunteer Placement Chair if additional volunteers are needed.

Make sure that at least two people in the booth hold a Food Handler’s Permit issued by Maricopa County.  It is necessary that a permit holder be in the booth at all times.  Testing sites are located at:

                                            Central Region                                         Eastern Region
                                            1001 North Central #300                         1255 West Baseline #124A
                                            Phoenix, AZ 85004                                  Mesa, AZ 85202

                                            Western Region                                       Northern Region
                                            8910 North 43rd Avenue                         3101 East Shea #220
                                            Glendale, AZ 85302                                 Phoenix, AZ 85032

Attend all Indian Fair & Market meetings and those called by the General Food Chair. 

Coordinate closely with the General Food Chair who will supply all equipment, supplies, and food for the booth.

Consult with the Fair Chair and the General Food Chair to determine the menu and to set the food prices.

Consult with the Signage Chair to determine sign needs.

Review the proposed list of equipment supplied by the General Food Chair and confirm the number of tables, risers, and chairs needed.

Submit to the General Food Chair a drawing of the booth floor plan showing the placement of tables, refrigerators/freezers, roasters, grills, wash station, etc. to be submitted to the Chair of Staging.

Review the list of cooking supplies and food provided by the General Food Chair and confirm what is needed.

Confer with the Food Workers Chair to confirm the services of contracted Indian cooks from Thursday prior to the fair until the end of the Fair on Sunday.

• some to assist in the preparation of the Indian food.
• some to demonstrate the preparation of Piki Bread.

Confirm volunteer commitments and verify their schedules.

Begin food preparation on Thursday prior to the Fair.  Meet is cut, beans and wheat are soaked, and blue corn chips are packaged..

Set up booth and Piki Demonstration area on Friday prior to the Fair. 

• Check out needed equipment, supplies, and food from the General Food Chair.
• Set up should be completed in time for the Health and Fire Inspectors visits.

Prepare and serve food.  All food is purchased with scrip tickets sold at the Scrip Sale booths.

Retain all scrip tickets in the bucket provided by the Scrip Sales Chair.  They will be collected periodically by Scrip Sales to determine the income from each food booth.

Clean all equipment and return it, along with unused supplies and unsold food, to the General Food Chair at a designated location on Sunday at closing.

Submit any expense vouchers (with receipts) to the Guild Treasurer for payment. 

Acknowledge, by thank you note or other means, appreciation for the work done by the volunteers.

Prepare and submit to the General Food Chair a written report using the Sample Committee Report Format as a guide.

What is the Suggested Time Line

November

Begin recruiting volunteers.
Attend General Fair Meeting with all Division and Area Chairs.

January

Attend General Fair Meeting with all Division and Area Chairs.
Encourage co-chairs to obtain a Food Handler’s Permit.
Consult with General Food Chair to determine the menu and set the food prices.
Consult with the Chair of Signage to determine sign needs.
Submit a drawing of the booth floor plan to the General Food Chair.
Confirm with the General Food Chair the equipment needed.
Confirm with the General Food Chair the supplies and food needed.
Confer with the Food Workers Chair to confirm the services of Indian cooks.

February

Confirm volunteer commitments and verify their schedules.
Submit the volunteer list to the Volunteer Placement Chair so badges can be made.

March

Set up booth and Piki Bread Demonstration area on Friday prior to the Fair.
Prepare and serve food.
Clean and return equipment, unused supplies, and unsold food.
Submit any expense vouchers to the Guild Treasurer.
Prepare and submit to the General Food Chair a written report.

April

Attend the final General Fair Meeting.