Mexican Food Chair
What is the Purpose
The Mexican Food Chair is responsible for maintaining a booth at the Indian Fair & Market where Mexican food items are prepared and served as a fund raising effort, as a service to Fair visitors, and as an addition to the Fair’s festive atmosphere.
Who is Involved
The Chair of Mexican Food is an Area Chair selected by the General Foods Chair. The Mexican Food Chair may select from one to three co-chairs to help share the workload. They, in turn, recruit 20-30 volunteers to help during the Fair.
What are the Tasks
Recruit volunteers to assist from Friday through Sunday with booth set-up, food preparation, serving, and booth cleanup.
- there are two shifts of approximately 4 hours each per day.
- between 7 and 10 volunteers are needed per shift.
- volunteers do not need to be Museum or Guild members.
Submit a copy of the volunteer list to the Volunteer Placement Chair for badges to be made.
Consult with the Volunteer Placement Chair if additional volunteers are needed.
Make sure that at least two people in the booth hold a Food Handler’s Permit issued by Maricopa County. It is necessary that a permit holder be in the booth at all times. Testing sites are located at:
Central Region Eastern Region
1001 North Central #300 1255 West Baseline #124A
Phoenix, AZ 85004 Mesa, AZ 85202
Western Region Northern Region
8910 North 43rd Avenue 3101 East Shea #220
Glendale, AZ 85302 Phoenix, AZ 85032
Attend all Indian Fair & Market meetings and those called by the General Food Chair.
Coordinate closely with the General Food Chair who will supply all equipment, supplies, and food for the booth.
Consult with the Fair Chair and the General Food Chair to determine the menu and to set the food prices.
Consult with the Signage Chair to determine sign needs.
Review the proposed list of equipment supplied by the General Food Chair and confirm the number of tables, risers, and chairs needed.
Submit to the General Food Chair a drawing of the booth floor plan showing the placement of tables, refrigerators/freezers, roasters, grills, wash station, etc. to be submitted to the Chair of Staging.
Review the list of cooking supplies and food provided by the General Food Chair and confirm what is needed.
Confirm volunteer commitments and verify their schedules.
Set up booth on Friday prior to the Fair.
- Check out needed equipment, supplies, and food from the General Food Chair.
- Set up should be completed in time for the Health and Fire Inspectors visits.
Prepare and serve food. All food is purchased with scrip tickets sold at the Scrip Sale booths.
Retain all scrip tickets in the bucket provided by the Scrip Sales Chair. They will be collected periodically by Scrip Sales to determine the income from each food booth.
Clean all equipment and return it, along with unused supplies and unsold food, to the General Food Chair at a designated location on Sunday at closing.
Submit any expense vouchers (with receipts) to the Guild Treasurer for payment.
Acknowledge, by thank you note or other means, appreciation for the work done by the volunteers.
Prepare and submit to the General Food Chair a written report using the Sample Committee Report Format as a guide.
What is the Suggested Time Line
November
Begin recruiting volunteers.
Attend General Fair Meeting with all Division and Area Chairs.
January
Attend General Fair Meeting with all Division and Area Chairs.
Encourage co-chairs to obtain a Food Handler’s Permit.
Consult with General Food Chair to determine the menu and set the food prices.
Consult with the Chair of Signage to determine sign needs.
Submit a drawing of the booth floor plan to the General Food Chair.
Confirm with the General Food Chair the equipment needed.
Confirm with the General Food Chair the supplies and food needed.
February
Confirm volunteer commitments and verify their schedules.
Submit the volunteer list to the Volunteer Placement Chair so badges can be made.
March
Set up booth on Friday prior to the Fair.
Prepare and serve food.
Clean and return equipment, unused supplies, and unsold food.
Submit any expense vouchers to the Guild Treasurer.
Prepare and submit to the General Food Chair a written report.
April
Attend the final General Fair Meeting.