Hospitality Chair
What is the Purpose
The Hospitality Chair is responsible for providing refreshments as requested by the Board of Directors and maintaining hospitality equipment and supplies.
Who is Involved
The Hospitality Chair is one person who is appointed by the Guild President with assistance from the Guild Programs Coordinator. The Chair may recruit others to assist as necessary.
What are the Tasks
Submit a budget to the Guild Treasurer.
Provide refreshments and/or beverages for Guild meetings, the Membership Coffee, and other functions as requested by the Guild President.
Assign groups to provide hospitality for the monthly Guild meetings. These groups will include--but are not limited to-- the graduating Las Guias class, Student Art Committee, Heard Shop Committee, Information Desk Committee, Heard North, Heard West, the Library Committee, and the Education Committee.
Prepare, serve, and clean up the beverage service for the monthly Guild meetings.
Recruit and assign volunteers to help set up, serve, clean up and leave the kitchen in good order following other assigned gatherings.
Maintain a supply of coffee, tea, sugar, creamers, cups, napkins, paper plates, plastic utensils, dish soap, dish towels, etc. for use at Guild functions.
Maintain functioning coffee urns for use at Guild functions.
Maintain the Guild kitchen storage area in good order.
Submit expense vouchers (with receipts) for all purchased supplies, equipment, and repairs to the Guild Treasurer for payment.
Acknowledge, by thank you note or other means, appreciation for the work done by volunteers.
What is the Suggested Time Line
August
Prepare and submit an operating budget to the Guild Treasurer.
September
Inventory equipment and supplies and replenish as needed.
September through April
Contact the group responsible for the hospitality at the monthly Guild meeting.
Prepare, serve, and clean up the beverage service at the monthly Guild meeting.
Maintain equipment and replenish supplies as necessary.
April/May
Recruit volunteers to help with an annual clean up of the Guild kitchen storage area.