Information Chair
What is the Purpose
The Information Chair organizes booths at the Indian Fair & Market where volunteers hand out Fair Programs and provide information to Fair visitors.
Who is Involved
The Information Chair is appointed by the Indian Fair & Market Chair. The Information Chair, in turn, recruits 8-10 volunteers to assist.
What are the Tasks
Recruit volunteers.
Attend the General Fair meeting with Division and Area Chairs.
Consult with Fair Chair, Staging Chair, and Signage Chair concerning booth and sign needs.
Confirm volunteers commitment and verify their schedules.
Submit a list of volunteers to the Volunteer Placement Chair for badges to be made.
Set up booths on Friday prior to the Fair and remove all supplies from booths at the end of the Fair on Sunday.
Supervise volunteers during the Fair as they hand out Fair Programs and provide information to Fair visitors.
Acknowledge, by thank you notes or other means, appreciation for the work done by the volunteers.
Prepare and submit four copies of the annual Information Chair Report to the Indian Fair & Market Chair using the Sample Committee Report Format as a guide. These reports will be distributed to the incoming Indian Fair & Market Chair; Information Chair; and President. One copy will be filed in the Museum’s Library and Archives.
What is the Suggested Time Line
November
Attend the General Fair meeting with the Division and Area Chairs.
Begin recruiting volunteers.
January
Attend the General Fair meeting with the Division and Area Chairs.
Ask Division and Area Chairs to identify and communicate their sign needs.
February
Confirm volunteers commitment and verify their schedules.
Submit a list of volunteers to the Volunteer Placement Chair for badges to be made.
March
Set up booths on Friday prior to the Fair and remove all supplies from booths at the end of the Fair on Sunday.
Supervise volunteers during the Fair.
Acknowledge the work done by the volunteers.
Prepare and submit a written report to the Chair of the Indian Fair & Market.