Membership Committee
What is the Purpose
Membership in the Heard Museum is a prerequisite to becoming a Guild member. Those Museum members who wish to increase their involvement with the Museum do so by becoming a member of the Guild-- the volunteer arm of the Heard Museum. The Heard Guild Membership Committee solicits, accepts, and processes the Guild memberships. In addition, the Committee compiles and maintains a complete, accurate and up-to-date record of Guild memberships. The several classifications of Guild membership include:
- Active members whose dues are current and who actively participate in the activities of the Guild.
- Associate members whose dues are current and who may, but are not obligated to, participate in the activities of the Guild..
- Life members who have paid the amount designated and who may, but are not obligated to, participate in all the activities of the Guild.
- Honorary membership is conferred for life by the Board of Directors in recognition of distinguished service in the Guild.
- Complimentary membership may be conferred by the Board of Directors for a period of one year.
Who is Involved
The Membership Committee Chair is appointed by the Guild President with assistance from the Membership Coordinator. The Chair then recruits 2 to3 other Guild members to serve on the Committee.
What are the Tasks
Promote Guild Membership through brochures, mailings, informational announcements, and word-of-mouth advertising.
Process membership applications and fees.
- accept new membership applications and fees.
- record new member information.
- remit funds received to the Guild Treasurer.
Welcome new members.
- mail letter of welcome to each new member.
- order name tags for those who request them.
Maintain membership records. The Committee is responsible for maintaining accurate records on each Guild member. Each record should include member’s name, spouse’s name (if applicable), mailing address, e-mail address (if applicable) phone number, FAX (if applicable), type of membership, date paid, and other information as directed. These records become the official Guild membership roster which is maintained, and updated as needed, by the Membership Committee.
Mail renewal notices and bills. The Committee mails membership renewal notices and bills members for their dues. The renewal information is used to update the membership records and the funds received are sent to the Guild Treasurer.
Plan and conduct the Guild Job Fair at the October Guild meeting. Working with the Membership Services Coordinator, the Membership Committee assists in planning and conducting the annual Guild Job Fair.
Plan and conduct other membership events as directed by the Membership Services Coordinator.
Develop the Guild Directory. As caretaker of the membership records, the Membership Committee assists in the development and distribution of the annual Guild Directory inserts. In addition, the Committee shares relevant information with the Membership Communications, Data Processing, and Fair Placement Committees as well as the Museum Membership Coordinator.
What is the Suggested Time Line
April - March
Promote Guild membership.
Process new memberships.
Update member records as necessary.
March
Mail renewal notices and bills to members the last week in March.
June
Submit Directory information.
October
Distribute new Directory inserts.