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Museum Services Coordinator

What is the Purpose

The Museum Services Coordinator, appointed by the Guild President, oversees those activities of the Guild which directly support the operation of the Heard Museum. 

Who is Involved

The Coordinator serves on the Guild Board of Directors and is the liaison between the Board and the Chairs of the Information Desk, Library, Book Sale, Event Hospitality, and Shop Committees.

What are the Tasks

  • Be a voting member of the Board of Directors.
  • Report the activities and issues of the Information Desk, Library & Archives, Book Sale & Treasures Market, and Museum Shop Committees, to the Board.
  • Serves as liaison between the Board of Directors and the Hospitality Chairs of Museum events for which the Guild provides hospitality: Spanish Market, Katsina Doll Marketplace, and Folk Art Festival.
  • Assist the Museum Departments in finding Guild members if needed.
  • Consult with the committees within his/her jurisdiction.  Call and/or attend the meetings of those committee chairs when deemed necessary.
  • Assist the Guild President in filling the Committee Chairmanships in his/her jurisdiction.
  • Orient new committee chairs to their responsibilities and monitor their progress during the year.
  • A Coordinator also may serve as chair of a committee within his/her jurisdiction.
  • Serve on the Board of Trustees Shop Committee.
  • Attend all meetings of the Board of Directors, the Guild, and other such meetings as requested by the Guild President.
  • Consult with the incoming President Elect in March to update the Coordinator’s and the Committee Chairs’ job descriptions in the Heard Museum Guild Handbook  to reflect current practice and any changes in policy made by the Executive Committee and/or the Board of Directors.
  • Attend the Notebook Turnover Meeting in early May and submit in triplicate the annual Museum Services Coordinator’s Report using the Sample Committee Report Format as a guide.  These reports will be distributed as follows: one copy to the incoming Museum Services Coordinator; one copy to the Guild President, and one copy to be filed in the Heard Museum Library and Archives.
  • Acknowledge, by thank you note or other means, appreciation for the work done by the Committee Chairs.

What is the Suggested Time Line

The tasks of the Museum Services Coordinator are ongoing throughout the year.